General Secretariat

The General Secretariat of UBB is organized according to the Romanian, Hungarian and German lines of study with distinct staff, and it includes offices and services. They operate by rules elaborated by the Administration Council and are subject to the line vice-rectors in respect to their activity, respectively the Rector as to their organization.

Ensures the implementation of the strategic decisions of the Senate, of the Administration Council in accordance with legal regulations in force.

Communicates on education-related issues with the MENCS, ARACIS, CNFIS, CNCSIS, INS counterparts according to the mandate of the University leadership.

Ensures the communication between university and vice-rectorates, faculties, administrative services, on the one hand, and teachers, students, employees, on the other hand in order to consolidate the image of the university.

RECTOR'S CABINET

Cosmina - Ioana SUCIU

Chief Secretary

Coordinates, advises and supervises the activity of the general secretariat, the secretariat of the Senate, secretariats of faculties ensuring the correct implementation of decisions and specific legislation regarding: the unfolding of the educational process, the organization of the admission competition, the organization of the graduation of studies examination, student issues, study documents, competitions for teaching and research positions, activity of the Registrar’s office.
Phone: +40-0264-405300, int. 5369
Fax: +40-0264-591906
Email: cosmina.suciu@ubbcluj.ro

Ioana Andreea MUREŞAN

Rector's Cabinet Secretary

Assists the rector in his activity within the Rector's office, as his secretary.

Phone: +40-0264-405300, int. 5322;
Fax: +40-0264-591906
Email: ioana.muresan@ubbcluj.ro

SENATE CABINET

Reka BEKESI

University Senate Secretary

Ensures the secretariat activity pertaining to the UBB Senate: convening Senate members to meetings, distributing meeting handouts; participation in Senate meetings, preparation of minutes; drafting Senate decisions and forwarding them in order to be posted on the university website, etc.
Phone: +40-0264-405300, int. 5473
Fax: +40-0264-591906
Email: reka.bekesi@ubbcluj.ro

CHIEF CABINETS

Mihaela ILIŞIU

Deputy Chief Secretary Responsible with the German line of study (LSLG)

Assists the vice-rector in charge of LSLG in their cabinet activity
Phone: +40-0264-405300, int 5302
Fax: +40-0264-591906
Email:mihaela.ilisiu@ubbcluj.ro

RETI Tamas

Deputy Chief Secretary Responsible with the Hungarian line of study (LSLM)

Assists the vice-rector in charge of LSLM in their cabinet activity
Phone: +40-0264-405300, int. 5301
Fax: +40-0264-591906
Email: reti.tamas@ubbcluj.ro

Corina COSTEA

Secretary

- Assists the vice-rector in charge of communication, image, media relations, in their cabinet activity: events organisation (ceremonies for granting titles of Doctor Honoris Causa/ Professor Honoris Causa, ceremony for awarding doctoral degree / habilitation certificates, conferences, meetings, concerts, etc, organization of protocol lists within rector's office) - Assists the vice-rector in charge of research, competitiveness-excellence, scientific publications in their cabinet activity
Phone: +40-0264-405300, int 5474
Fax: +40-0264-591906
Email: corina.costea@ubbcluj.ro

Teofana NICOARĂ

Secretary

Assists the vice-rector in charge of administration and heritage, the relationship with students in their cabinet activity: organization and development of "UBB Camps" achievement competition; organization of the Academic Performance Student Council (CSPA); social issues and student facilities (accommodation, summer and winter camps); the EURO 200 programme
Phone: +40-0264-405300, ext.
Fax: +40-0264-591906
Email:

Ioana BRUJ

Secretary

Assists the vice-rector in charge of financing and European funds, and computerization in their cabinet activity: management of academic fees regulations; managing the regulation for granting student scholarships (merit, study, social, extra-budgetary funds, achievement); allocation of scholarships funds and checking the faculty proposals for student scholarships;
Phone: +40-0264-405300, int. 5422
Fax: +40-0264-591906
Email: ioana.bruj@ubbcluj.ro

Anca Roxana GHINGHELI

Secretary

Assists the vice-rector in charge of relations with the business environment, fundraising, relationship with alumni, student practice in their cabinet activity: attracting extra budgetary funding (Fundraising); the relationship with the business community (UBB local and regional cooperation); organizing the " Ursus Scholarships" competition; relationship with UBB alumni; management at UBB level of student traineeship in faculties.
Phone: +40-0264-405300, int. 5292
Fax: +40-0264-591906
Email: anca.ghingheli@ubbcluj.ro

CURRICULUM OFFICE

Assists the vice-rector in charge of the curriculum in their cabinet activity

KOZMA KIS Elisabeta Edita

Secretary

- UBB structure regarding the academic programmes (specialisations/ fields of study);
- Authorization and accreditation of undergraduate and master's degree programmes - full time learning (IF), distance learning (ID) and part time learning (IFR);
- Qualifications and titles granted to graduates of higher education;
- Equivalence and recognition of studies attended abroad.

Phone: +40-0264-405300, int. 5105
Fax: +40-0264-591906
Email:erzsebet.kozma@ubbcluj.ro

Iulia GRECU

Secretary

- Undergraduate programmes (admission examination organization; regulation for students' professional activity based on the European Credit Transfer System (ECTS), internal/ indefinite mobility; expulsions - re-enrolments - shifts
Phone: +40-0264-405300, int. 5109
Fax: +40-0264-591906
Email:iulia.grecu@ubbcluj.ro

Gelu GHERGHIN

Secretary

- Undergraduate programmes (organizing the graduation exam for bachelor’s level, supervising the undergraduate curricula, academic curricula based on the ECTS system;
- Structure of the academic year;
- Postgraduate programmes/courses;
- UBB extensions
Phone: +40-0264-405300, int. 5111
Fax: +40-0264-591906
Email:gelu.gherghin@ubbcluj.ro

Daniela CIOBOTARU

Secretary

- Master's programmes (organizing the master's admission examination, master's graduation examination, expulsions - re-enrolments - shifts, supervising the curricula)

Phone: +40-0264-405300, int. 5112
Fax: +40-0264-591906
Email:daniela.ciobotaru@ubbcluj.ro

ACADEMIC POSITIONS OFFICE

Teodora CAPOTA

Secretary

- Assists the vice-rector in charge of human resources in their cabinet activity: organizing teaching and research competitions for indefinite or definite duration positions based on the staff establishment plans of departments at faculties/ institutes/ centres;

Phone: +40-0264-405300, int. 5102
Fax: +40-0264-591906
Email: teodora.capota@ubbcluj.ro

STATISTICS OFFICE

Cristian TCACIUC

Analyst

UBB Statistics: statistics of UBB students and graduates in order to obtain financing - MENCS, CNFIS, CNCSIS, National Institute of Statistics and other non-governmental organizations, etc.)

Phone: +40-0264-405300, int. 5484
Fax: +40-0264-591906
Email: cristian.tcaciuc@ubbcluj.ro

TRANSLATION OFFICE

Aura POENAR

Secretary

- Translation of documents/ materials/ official documents of the Rector's Office, Senate, DGA and other related departments.

Phone: +40-0264-405300, ext.
Fax: +40-0264-591906
Email:

PROTOCOL OFFICE

Maria POP

Secretary

Ensures the activity of internal protocol for the UBB leadership offices;
- Errands services

Phone: +40-0264-405300, ext.
Fax: +40-0264-591906
Email:

REGISTRAR’S OFFICE

Iuliana OACHIȘ

Secretary

Mariana RUSU

Secretary

- Ensures the registration, sorting, and forwarding of correspondence

Phone: +40-0264-405300, ext.
Fax: +40-0264-591906
Email:

INFORMATION OFFICE

Iuliana LĂCAN
Secretary

- Provides general university-related information to the public and files requests to the Registrar’s Office
- Ensures the supply of materials and records of materials management, fixed assets and inventory for the Rector’s Office; courier services within (various departments) and outside the university (various recipients)

Phone: +40-0264-405300, ext.
Fax: +40-0264-591906
Email:

Cinefication laboratory

Cristian MUNTEAN
Lab operator - photographer

- Photographs for scientific or cultural events
Phone: +40-0264-405300, ext.
Fax: +40-0264-591906
Email: