General Secretariat

The General Secretariat is structured along the Romanian, Hungarian and German lines of study, with separate staff in offices and services that operate according to specific regulations, being directly subordinated to the rector from an organisational point of view, and to the relevant vice-rector from an operational point of view.

It carries out the execution of the strategic decisions of the Senate, the Administrative Council in accordance with the legal regulations in force.

It liaises on educational matters with equivalent structures in MENCS, ARACIS, CNFIS, CNCSIS, INS, according to the directives of the University management.

It coordinates and oversees the activity of the faculties' secretariats in handling the enrolment of undergraduate, master's, doctoral, postgraduate and postdoctoral students.

It acts as an interface between the university and the vice-rectorates, faculties, administrative services, on the one hand, and teaching staff, students, employees, on the other hand, in order to reinforce the reputation of the university.

Other Activities of the General Secretariat

  • It organises the admission exams for the three cycles of academic education: bachelor, master’s and doctorate, postgraduate and habilitation degrees.
  • It organises the exit examination for bachelor, master’s, doctorate and postgraduate degree programmes
  • It prepares and issues academic documents (diplomas, certificates, attestations, academic records, transcripts, diploma supplements, etc.).
  • It compiles UBB statistics on students and graduates, for funding purposes as well as relevant statistics for the Ministry of Education, UEFISCDI, C.N.F.I.S., C.N.C.S.I.S., National Institute of Statistics, other non-governmental bodies; statistical reports related to teaching and research staff, auxiliary teaching and non-teaching staff, when so requested by the UBB management.
  • It implements the electronic management system of enrolment within the AcademicInfo system and records all students in the RMU.
  • It prepares and implements drafts, regulations and procedures on the activities it carries out
  • It carries out and supervises the archiving and registry operations of UBB official documents
  • It puts forward proposals for training and professional development programmes for the GS staff

Organisation structure of the General Secretariat

Cosmina - Ioana SUCIU

University Chief Secretary

Phone: +40-0264-405300, int. 5369
Fax: +40-0264-591906
Email: cosmina.suciu@ubbcluj.ro

Cosmina KAHLER

Rector’s Secretary

Assists the Rector in matters pertaining to the works of the rector’s cabinet
Rector’s Office Hours
Phone: +40-0264-405300, int. 5322;
Fax: +40-0264-591906
Email: cosmina.kahler@ubbcluj.ro

Anca-Roxana GHINGHELI

Secretary of the Senate

assists the vice-rector in charge of the human resources in their cabinet activity
Office Hours
Phone: +40-0264-405300, int. 5292
Fax: +40-0264-591906
Email: anca.ghingheli@ubbcluj.ro

Mihaela-Maria ILIŞIU

Deputy Chief Secretary
responsible for the German line of study (LSLG)

assists the vice-rector in charge of the German line of study, relationship with society - socio-economic/fund-raising sector
Office Hours
EURO 200 programme officer
Phone: +40-0264-405300, int 5302
Fax: +40-0264-591906
Email: mihaela.ilisiu@ubbcluj.ro

Tamás RÉTI

Deputy Chief Secretary
responsible for the Hungarian line of study (LSLM)

assists the vice-rector in charge of the Hungarian line of study
Office Hours
Ethics committee secretariat officer
Phone: +40-0264-405300, int. 5301
Fax: +40-0264-591906
Email: reti.tamas@ubbcluj.ro

Ioana-Nicoleta BRUJ

Office staff

assists the vice-rector responsible for funding, digitisation, student relations in their office activities
Office Hours
fees officer; grants officer
Phone: +40-0264-405300, int. 5422
Fax: +40-0264-591906
Email: ioana.bruj@ubbcluj.ro

Elena-Cristina COSTACHE

Office staff

assists the vice-rector responsible for communication, public relations, international relations in their office activities
Office Hours
assists the vice-rector responsible for the relation with society – the socio-cultural section
Office Hours
assists the vice-rector responsible for research-development-innovation
Office Hours
Tel: +40-0264-405300, int 5473
Fax: +40-0264-591906
Email: elena.costache@ubbcluj.ro

Aurora POENAR

Office staff

responsible for translation of academic documents, proceedings, official papers
Phone: +40-0264-405300
Fax: +40-0264-591906
Email: aurora.poenar@ubbcluj.ro

Mădălina-Iuliana AGOSTON

Office staff

assists the vice-rector in charge of administration and heritage in their cabinet activity
Office Hours
Administrative Council secretariat
Phone: +40-0264-405300 int 5118
Fax: +40-0264-591906
Email: madalina.agoston@ubbcluj.ro

assists the vice-rector in charge of the education-curriculum in their cabinet activity

Patricia RECHIȘAN

Office staff

master’s degree programmes officer
Phone: +40-0264-405300, int. 5112
Fax: +40-0264-591906
Email:patricia.rechisan@ubbcluj.ro

Gelu Cosmin GHERGHIN

Office staff

undergraduate degree programmes, postgraduate programmes officer; academic year breakdown; UBB branch campuses
Phone: +40-0264-405300, int. 5111
Fax: +40-0264-591906
Email:gelu.gherghin@ubbcluj.ro

Iulia GRECU

Office staff

admissions officer; ECTS regulation governing students’ professional activity based on the credit transfer system
Phone: +40-0264-405300, int. 5109
Fax: +40-0264-591906
Email:iulia.grecu@ubbcluj.ro

Elisabeta - Edita KOZMA KIS

Office staff

UBB structure - academic programmes (specialisations/subject areas); Authorisation and accreditation of undergraduate/master's degree programmes - full time education (IF), distance learning (ID) and part time education (IFR); qualifications and degrees granted to graduates; equivalence and recognition of studies attended abroad.

Phone: +40-0264-405300, int. 5105
Fax: +40-0264-591906
Email:elisabeta.kozma@ubbcluj.ro


Teodora CAPOTA

Office staff

assists the vice-rector in charge of the human resources in their cabinet activity
Office Hours
applications for academic and research positions; staff turnover
Phone: +40-0264-405300, int. 5102
Fax: +40-0264-591906
Email:teodora.capota@ubbcluj.ro

Cristian TCACIUC

Data analyst clerk

handles UBB statistical analyses
Phone: +40-0264-405300, int. 5484
Fax: +40-0264-591906
Email:cristian.tcaciuc@ubbcluj.ro

Iuliana OACHIȘ

Office staff

registration, filing, forwarding incoming and outgoing mail
Email:iuliana.oachis@ubbcluj.ro
Office hours: Monday-Thursday: 9:00 - 15:00
Phone: +40-0264-405300, int. 5117
Fax: +40-0264-591906

Tímea TEMPE

Office staff

registration, filing, forwarding incoming and outgoing mail
Email: timea.tempe@ubbcluj.ro
Office hours: Monday-Thursday: 9:00 - 15:00
Phone: +40-0264-405300, int. 5117
Fax: +40-0264-591906

Maria POP

Office staff

courier, in-house protocol officer for the UBB executive offices
Phone: +40-0264-405300, int. 5274
Email: maria.pop@ubbcluj.ro

Iuliana Susana LĂCAN
Office staff

Office staff procurement officer, responsible for keeping track of materials, fixed assets and inventory; in-house and external courier
Phone: +40-0264-405300, int. 5434
Fax: +40-0264-591906
Email: susana.lacan@ubbcluj.ro
E-Petitions
petitii@ubbcluj.ro

Aurel TODORUȚ

Office staff

habilitation officer
Phone: +40-0264-405300, int.
Fax: +40-0264-591906
Email:aurel.todorut@ubbcluj.ro

Lenke CSEGEZI

Records officer

habilitation officer
Phone: +40-0264-405300, int.
Fax: +40-0264-591906
Email:lenke.csegezi@ubbcluj.ro

The auxiliary-teaching unit assisting the academic activities of the C.U.U.B.B.R.: according to the job description, the personnel of this unit is subordinated to the C.U.U.B.B.R. director and each one to an equivalent unit within U.B.B.


Adelina Alexandra GÂDĂR

Head of office

Protocol office reporting to the vice-rector responsible for communications, public relations and international relations

Office Hours
Phone: +40-0264-405300
Email: adelina.gadar@ubbcluj.ro

Raoul-Alexandru BODESCU

Sound

Phone: +40-0264-405300
Email:raoul.bodescu@ubbcluj.ro

Alexandru HOPULELE-GLIGOR

Sound

Phone: +40-0264-405300
Email:alexandru.gligor@ubbcluj.ro

Cristian Vasile MUNTEAN

Photography

Phone: +40-0264-405300
Email:cristian.muntean@ubbcluj.ro

Darius-Antoniu FERENȚ

Office staff

assists the personal data protection officer
Phone: +40-0264-405300, int. 6028
Fax: +40-0264-591906
Email: darius.ferent@ubbcluj.ro