Documents of Studies Office

Required documents for the issuance:

Documents of study and academic documents such as diploma supplement/ academic transcript/ academic record are released to the graduate.

If the graduate cannot be present, documents can be releaesed to their assignee, based on an authorization letter authenticated by a notary/ power of attorney, which expressly mentions that the assignee can pick up documents of studies/ academic documents.

If the authorization letter was released on the territory of another state, it will be submitted in original with a certified translation (only for the ones that are written in a language other than English, German, or Hungarian). The authorization letter must be apostilled or superlegalized by the designated competent authorities of the state where it was issued, except for those issued in states which have concluded conventions, treaties or agreements with Romania on legal aid in civil matters, which provide exemption from legalization. Authorization letters issued by Romanian embassies or consulates in various states are accepted. Authorization letters issued with the signature of the ambassador/ consul are not required translation or apostillation/ superlegalization.

The syllabus is issued to the holder, or to another person, without the requirement to submit an authorization letter/ power of attorney.

Important!

Beginning with the graduating class of 2020, the Documents of Studies Office will issue Certificates of Completion for the Psycho-Pedagogical Training Programme. Graduates of the Psycho-Pedagogical Training Programme – level I or II – who have completed the training programme as students will receive the Certificate of Completion for the Psycho-Pedagogical Training Programme only after obtaining their bachelor’s or master’s degree.

Since the diplomas of the graduates who took the exit examination between June 1983 and February 1994 were not accompanied by academic transcripts, they can request the faculty they graduated to produce the academic transcript. The academic transcripts are released by the Documents of Studies Office under the conditions provided in chapter “Issuance of documents of studies and academic documents such as diploma supplement/ academic transcript/ academic record”.

In case of loss, damage, destruction, lamination of a document of studies, a duplicate is released.

In order to be released the duplicate of a document of studies, the graduate will submit a request to the management of the institution, accompanied, as the case may be, by the following documents:

• written statement of the graduate, which covers all the necessary requirements for identification and the circumstances in which the document was lost, destroyed or damaged;
• certified copy ‘true copy’ of the birth certificate;
• for the documents of studies requiring a photo: two recent colour photos, size 3x4 cm;
• proof of publication in the Official Gazette of Romania, Section III, in case of loss or destruction of the document of studies;
• the damaged or laminated document of study, in original;
• authorization letter/ power of attorney in a certified copy with the original;
• proof of payment of the fee for the release of the duplicate (400 RON) (see the Fees Payment Methods) section.

The application request may be submitted by the graduate owning the document of study in question or by their assignee.

The statutory term for the issuance of the duplicate of a document of studies is of maximum 30 calendar days from the approval of the application.

The release of a duplicate of a document of studies is made under the conditions provided in the chapter “Issuance of documents of studies and academic documents such as diploma supplement/ academic transcript/ academic record".

Application form for duplicate release (click here to download the form)

Statutory declaration form (click here to download the form)

In order to be released a certificate of authenticity for documents of study and other academic documents such as diploma supplement/ academic transcript, the graduate will submit to the Documents of Studies Office the following documents:

• application form requesting the release of the certificate;
• documents of study and academic documents for which they request the certificate of authenticity, in original and photocopies thereof (for the Syllabus -only a photocopy of the nominal certificate is required);
• proof of payment of the fee for the release of the certificate (200 RON) ( see the Fees Payment Methods) section.

The statutory term for the issuance of a certificate of authenticity for the documents of studies is two working days from submitting the documents to the Documents of Studies Office.

Application form for issuance of certificate of authenticity (click here to download the form)

Until the diploma release, graduates who have passed the exit exam are issued a certificate of completion of studies, which gives the holder the same legal rights as the diploma, with the signatures and data contained in the diploma, as well as information on the mode of study, period of study, average grade of the years of study.

In well-founded situations, where the certificate of completion of studies is not recognized abroad, the diploma can be issued in an expedited manner. The application request for the expedited release of the graduation diploma, accompanied by proof of payment of the fee (150 RON) will be submitted to the Documents of Studies Office ( see the Fees Payment Methods) section.

Note!
Before requesting the expedited issuance of the diploma, please contact the Documents of Studies Office to check if the standard forms required for the preparation of diplomas are available.

The statutory term for expedited issuance of the graduation diploma is five working days from the date of registration of the application.

Application form for expedited issuance of the graduation diploma (click here to download the form)

The fees can be paid using one of the following methods:

• at the Documents of Studies Office using the online payment platform
• cash or credit/debit card at the Central Cashier's Office, 14 I.C. Brătianu Street
• bank transfer or postal order (click here Payment of fees)

Important!
The storage fee will be paid exclusively at the Documents of Studies Office using the online payment platform.