Teaching and research positions on a fixed-term contract

Regulations

Temporary position openings

BABEŞ-BOLYAI UNIVERSITY of CLUJ-NAPOCA issues an open call for filling vacant teaching and research positions on a fixed-term contract, as listed below.

The recruitment and selection process is organised in accordance with the updated National Education Law No. 1/2011, Government Decision No. 457/2011 on the approval of the Framework methodology for filling vacant teaching and research positions in higher education as amended, Law no. 319/2003 regarding the Research and Development Staff Statute and the Competition Methodology for filling vacant teaching and research positions at Babeș-Bolyai University.
 Application file (consisting of I Supporting documentation folder and II Publications folder) will be submitted to the Registrar’s office of Babeș-Bolyai University, (room P20), 1 M. Kogălniceanu Street, office hours 9 to 12, Monday through Friday, in person or via postal or courier services that offer recorded delivery within the application submission time-frame; all sections must be complete before submitting the application and all supporting documentation required for the position for which the candidate is applying must be included in the order provided by Addendum No. 5.1 - List of supporting documentation.
The candidate will fill out the standard form sheet for the folder cover in two copies and attach each on both the supporting documentation and publications folders. The required electronic documents (CV, List of publications, and Checklist, as well as up to ten articles included in the publications folder) will be submitted on CD/DVD or USB memory stick.
 The complete application file is subsequently verified by the relevant office within the Rector’s office. In the event that non-compliant supporting documentation or incomplete files are submitted, candidates are contacted by the relevant office within the Rector’s office by email at the address specified in the application submission (Addendum No. 5.2) and invited to submit compliant supporting documentation to the University Registrar's office within the application deadline provided by the job openings calendar.

The academic selection process will be conducted at the faculties in compliance with the application submission closing date of the open call and the legal time-frame for the selection tests, which will be posted on the University website and on the competition website provided by the Ministry of Education.

APPLICATION FILE for teaching and research positions

EACH APPLICANT WILL SUBMIT TWO FOLDERS:
  • I SUPPORTING DOCUMENTATION FOLDER
  • II PUBLICATIONS FOLDER
1.       SUPPORTING DOCUMENTATION FOLDER - form
1. Application form for the recruitment and selection process, submitted within the legal application time frame, signed and dated by the applicant, including a statutory declaration confirming the integrity and validity of information submitted (in original) – Addendum 5.2 - form
2. A plan for the development of the applicant’s academic career both from a teaching standpoint, for teaching positions, and from the standpoint of scientific research activities (maximum 10 pages).
3. Curriculum vitae of applicant (in original, signed on each page). Curriculum vitae of applicant in ELECTRONIC form saved as PDF, WITHOUT SIGNATURE, which should include in the Personal details section ONLY the last name, first name of the candidate and, optionally, the email address. The candidate agrees that the printed and electronic versions of the document will contain the identical information, with the exception of personal information (address, phone, email, etc.) and signature, which will be excluded from the electronic version. The candidate’s curriculum vitae must list: a) information on education and degree or qualification obtained; b) information on professional experience and relevant jobs; c) information on the research and development projects they undertook as project director or as a member, specifying the source of funding, the amount of funding, and the main publications or patents that resulted; d) awards or other forms of scientific acknowledgement information about the candidate
4. List of publications of applicant (in original, signed on each page) List of publications of applicant in ELECTRONIC form saved as PDF, WITHOUT SIGNATURE. The candidate agrees that the printed and electronic versions of the document will contain the identical information, with the exception of signature, which will be excluded from the electronic version. The complete list of publications of the candidate will be organised as follows: I. For teaching positions a) the list of up to ten publications selected by the candidate to be the most relevant to their professional achievements, which are included in the file in digital form and can be included in the other categories of publications; b) doctoral dissertation or dissertations; c) patents and other titles of industrial property; d) books and book chapters; e) articles/studies, published in major international scientific journals; f) publications in extenso, published in the proceedings of major international conferences; g) other works and scientific contributions or, as applicable, artistic creations. II For research positions doctoral dissertation/dissertations; published books; articles/studies published in relevant international journals or in national journals recognised by CNCSIS; studies published in the proceedings of relevant international scientific events at home and abroad (with ISSN or ISBN); patents for invention; artistic creations/ sports performances; research-development-innovation projects based on a contract/ grant; other achievements.
5. Compliance criteria checklist for the position, completed and signed by the candidate (in original, signed on each page). Compliance criteria checklist for the position, in ELECTRONIC form saved as PDF, WITHOUT SIGNATURE. The candidate agrees that the printed and electronic versions of the document will contain the identical information, with the exception of signature, which will be excluded from the electronic version. Addendum No. 5.3 - Checklist for research assistant - form Addendum No. 5.4 -Checklist for teaching assistant/ scientific researcher - form Addendum No. 5.5 -Checklist for assistant professor/ lecturer/ SR III - form Addendum No. 5.6- Guidelines for creating a checklist for associate professor/ SR II and professor/ SR I - document
6. A) Diploma/documents certifying the possession of a doctoral degree are required for all teaching and research positions, with the exception of the research assistant position on a permanent contract. a certified copy of the doctoral degree certificate or, if the original doctoral diploma is not recognised in Romania, a certified copy of the certificate of recognition/equivalence; * for the position of research assistant on a permanent contract, proof of doctoral student status, certified by the institute for doctoral studies within an accredited higher education institution for postgraduate doctoral programmes by issuing a certificate (in original) confirming the doctoral student status OR a certified copy of the doctoral degree certificate or, if the original doctoral diploma is not recognised in Romania, a certified copy of the certificate of recognition/equivalence; Please contact the Qualifications Department within the Institute for Doctoral Studies to obtain the recognition certificate, 7-9 Universității Street, contact person: Aurel Todoruț The procedure is outlined on the website at https://doctorat.ubbcluj.ro/ro/recunoasterea-in-ubb-a-diplomei-de-doctor-si-a-titlului-de-doctor-in-stiinte-sau-intr-un-domeniu-profesional-obtinute-in-strainatate/   b) For the positions of teaching assistant and research assistant on a fixed-term contract: proof of doctoral student status, certified by the institute for doctoral studies within an accredited higher education institution for postgraduate doctoral programmes by issuing a certificate confirming the doctoral student status (in original).
7. Summary of the doctoral dissertation - in Romanian and in an international language, in one page or less for each language.
8. a) For all teaching positions, copies of all degrees or qualifications obtained (baccalaureate, bachelor’s, master’s/further studies degree certificate, and academic transcripts) or, if the original diplomas are not recognised in Romania, the recognition certificates or their equivalence; copies of other diplomas, degrees or qualifications obtained. Copies will be signed by the candidate as “true copy”; (The candidate will sign and write “True copy” on each page of the document copies.) b) For all research positions: copies of all degrees or qualifications obtained (baccalaureate, bachelor’s, master’s/further studies degree certificate, and academic transcripts) or, if the original diplomas are not recognised in Romania, copies of diplomas issued abroad, accompanied by the recognition certificates or their equivalence; copies of other diplomas, degrees or qualifications obtained.
9. Copy of the identity card or, if the candidate does not have one, of the passport or other identity document issued as proof of identity.
10. For research positions only: certified copy of the birth certificate.
11. a) For all teaching positions: A copy of the document certifying the name change - marriage certificate or proof of name change if the candidate has changed their name; b) For all research positions: A certified copy of the document certifying the name change - marriage certificate or proof of name change if the candidate has changed their name;
12. A statutory declaration specifying the conditions of incompatibility set forth in Law No. 1/2011 that may result following a successful selection process, or the absence of such situations of incompatibility. - Addendum No. 5.7 - form
13. a) For all teaching positions: certified copy of the employment record book or years of accumulated service in original (only for applicants who do not have an individual employment contract with Babeş-Bolyai University); b) For all research positions: certified copy of the employment record book or years of accumulated service and copy extracted from the staff general ledger. For the positions of scientific researcher 2nd degree and scientific researcher 1st degree - the years of accumulated service, issued by the institution where the candidate is currently employed, which indicates the career path - the periods and professional positions of the candidate in higher education/ scientific research/ other activities, as well as the document/ documents attesting, if applicable, the undertaking of higher education activities or research activities in the country or abroad (in original); certificates issued abroad, in original, will be submitted accompanied by a certified translated copy.
14 List of reviewers and their contact details - only for the positions of associate professor, scientific researcher 2nd degree, professor, scientific researcher 1st degree -Addendum No. 5.8 - form
15. Proof of payment of application fee. The application fee will be paid by bank transfer and the proof of payment receipt will be included in the application file. The application fee is 50 lei for applicants outside UBB, respectively 25 lei for UBB employees. Bank account: IBAN RO35 TREZ 2162 0F33 0500 XXXX , Trezoreria Cluj, SWIFT TREZROBU
16. When applying for a teaching position in a foreign language, proof of language proficiency is required (C1 level certificate in the language of teaching according to the CEFR guidelines or attestation of studies/ traineeships in that country/ language required for a cumulative period of at least nine months).
17. For all research positions: the applicant must sign a statutory declaration in a handwritten document confirming that the information in the application file pertains to their own activities and achievements, or the candidate will be held accountable for false claims, under the law (in original)
18. Only for applicants for the professor positions: copy of the habilitation qualification certificate or copy of the ministerial decision on conferring the doctoral supervisor qualification.
19. Only for SR I and SR II positions, evidence of lack of criminal record (criminal record certificate) and a medical certificate.
20 Consent to the processing of personal data - form
21 Only for positions in the faculties of theology, the blessing of the hierarchical authority of the Church governing the faculty.
22 For SR I and SR II positions only, the statement of consent to processing of personal data by MCID (in original)  - form
Only where applicable, the candidate will complete the FILE with the documents required according to the eligibility criteria of the faculty where the vacancy was listed. (see “Eligibility criteria for teaching positions in faculties” in the “REGULATION” section)
II PUBLICATIONS FOLDER- form
  Maximum of ten publications, patents, or other works by the applicant, in both printed and electronic form, that they have selected as the most relevant to their own professional accomplishments (full text, as published).

JOB OPENINGS CALENDAR FOR TEACHING AND RESEARCH VACANCIES IN THE FIRST SEMESTER OF THE ACADEMIC YEAR 2023-2024

29 November 2023

Publication of teaching and research vacancies on a permanent contract in the Official Gazette No. 438/29.11.2023, Section III

29 November 2023

Publication of teaching vacancies on a fixed-term contract on the UBB website

29 November 2023 - 15 January 2024

Application submission for the selection and recruitment process for teaching positions on a fixed-term contract and for teaching positions on a permanent contract

15 December 2023

Publication of research vacancies in a national newspaper

15 December 2023 - 15 January 2024

Application submission for the selection and recruitment process for research positions

16 January 2024 - 17 January 2024

Recruitment and selection committees within faculties: assessment and approval of candidates who meet the eligibility criteria

18 January 2024 - 22 January 2024

The UBB Legal Office certifies that the candidates meet the legal requirements to undergo the selection process

22 January 2024

Posting the candidates’ names and compliance with the legal requirements to undergo the selection process on the job vacancies website

22 January 2024

The selection and appeals review committees members are approved by the UBB Senate.

23 January 2024

Forwarding the candidates’ application files to the members of the selection committees

30 January 2024 - 31 January 2024

Assessing the shortlisted candidates
Selection results

1 February 2024 - 5 February 2024

Submitting appeals

6 February 2024 - 7 February 2024

Reviewing appeals

8 February 2024 - 9 February 2024

Approval of the selection reports by the faculty councils
Forwarding the application files to the Rector’s office

February 2024

Approval of the selection reports by the UBB Senate

Teaching and research positions on a fixed-term contract 2023-2024