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ECTS regulation

REGULATION for the didactic activity operating based on the credit transfer system in the Babes-Bolyai University with amendments approved by the Senate of the Babes-Bolyai University in the meeting of October 27th, 2008

Art. 1.

The Babes-Bolyai University applies in evaluating the activity of students in all specializations (short-term education, long-term education and masterate studies) the European Credit Transfer System - ECTS.
The credit system allows double specialization, corresponding to students' choices, in accordance with national regulations.

Art.2.

To ensure the implementation and monitoring of the ECTS operation, for the years of study level tutors are appointed, and for the specializations and lines of study level study counsellors are nominated to ensure both students counselling and studies equivalance, according to the current Regulation.
At faculties level an education counsellor-director is appointed, who coordinates the counseling and equivalence activity.
At University level the operating of the credits transfer system is attributed to a pro-rector.

Art.3.

The credits represent numeric values, from 1 to 30, allocated to courses units and specific activities in a semester. The credits reflect the quantity of work invested by the student to aquire knowledge in a discipline in every of its aspects (course, seminar, laboratory work, projects, practice, study, etc).
The credits established for a discipline represent whole values or fractions of 0.5.

Art.4.

The basic unit in the educational plan is the first semester. It comprises 14 weeks of didactic activity and 2-4 weeks of session examinations, which is supplemented by a one-week session of retaking examinations.
The two sessions for retaking exams can be organized after each exam session or can be merged into a single session of two weeks during the fall.
In the last semester one can provide 2-4 weeks for preparing the diploma/graduation/dissertation paper. This activity is credited separately, in accordance with the educational plan.

Art.5.

The number of credits established for the full-time educational plan for a semester is 30.
For the departments where, according to the educational plan, the last semester is destined for the preparation of the diploma paper, this activity is evaluated with 30 credits.
In the case of distance learning the number of credits established in the educational plan per semester is determined by dividing the total number of credits to the number of semesters.

Art. 6.

The educational plans include compulsory subjects, optional speciality subjects, packages of optional speciality subjects, general optional subjects and noncompulsory subjects. The standard duration for a discipline is of one semester.
No student can be forced, according to the educational plan stipulations, to attend more than 6-7 courses per semester in order to accumulate the 30 credits.
The disciplines in the educational plan will be coded by a unique system at University level.

Art.7.

The compulsory disciplines are meant to ensure that the students gain the basic knowledge which is specific for the domain.
Optional disciplines and optional specialty subjects packages are meant to ensure the further study in a certain direction of study as well as students specialization. Optional subjects will have a share of at least 15% of the number of disciplines.
The general optional subjects aim at broadening the horizon of specific and general knowledge of the University students. These can be chosen from an offer published annually by the University Rector's office. Students have the opportunity, for the entire duration of their studies, to achieve a maximum of 30 credits from these courses, instead of the optional speciality courses from the educational plan of the specialization attended, in accordance with the faculties' regulations.
Each faculty offers at least one course for other faculties, for each line of study from their own financial resources. The academic councils establish the optional disciplines which can be traded for optional subjects from the general offer of the university and the maximum limit of credits that can be accumulated from this category of disciplines. The credits allocated to these disciplines are equivalent to those established for the optional subjects which they replace.

Art.8.

The noncompulsory disciplines are offered both from the field of specialization, and from other complementary fields.  
The University students can choose in addition, optional subjects from the faculty offer, these subjects being considered as noncompulsory disciplines. The results in these subjects are recorded in the student's school record register file.
University students can attend, as noncompulsory subjects, courses in other faculties or specializations, with the consent of those responsible for them and respecting the conditions. The faculty where the student is registered will send in writing to the other faculties on the basis of students study contracts a list of the disciplines and the number of students involved in these noncompulsory disciplines and will require their acceptance. The registration can be denied if it could result in altering the study formation in the required faculty or specialization. The marks for these subjects will be entered in separate catalogues and sent in writing to the faculty where the student is registered to be recorded in the school register and in the student's school record (in the box "Other subjects studied").

Art.  9.

The evaluation forms specified in the educational plan are: written examination, oral examination and during the term evaluation. The discipline holder will establish and communicate within maximum two weeks from the beginning of the semester the evaluation method as well as other requirements in order to pass (papers, projects, etc) and their share in the final mark.
The academic councils establish the general requirements for passing the disciplines examinations.
At least for half of the disciplines specified in the educational plan for a semester the evaluation form consists of a written examination. The examinations can be taken only in the exam sessions.
One cannot impose, as disciplinary measure, that a student should be denied taking exams in an exam session.

Art.10.

The requirements for obtaining the studies graduation documents in a specific specialization (graduation diploma, bachelor diploma, further studies in the speciality of the bachelor diploma, further studies diploma - masterate) are established by the teaching councils in the faculties. These requirements are part of the educational plan.
Only those who own the quality of graduates, namely those who have integrally completed the educational plan established for the specialization in question, can participate in the studies graduation examination. The study graduation examination mode in the Babes-Bolyai University is established according to its own Regulation based on the Order of the Ministry of Education and Research.
In case of discontinuing studies, students who have obtained at least half of the total credits established in the educational plan will receive a study document, called "Certificate of General University Studies", according to the ongoing regulations.

Art.11.

At the Babes-Bolyai University the courses crediting is done as follows:

1. 30 credits per semester will be granted to specialized compulsory and optional disciplines for the full-time students, while in the case of distance learning the number credits per semester is established by dividing the total number of credits by the number of semesters.
2. the disciplines established for the graduation examination and the diploma/graduation/dissertation paper are credited separately. A total of 30 credits is established for the diploma/graduation exam, in the old system of study (15 credits for the exam and 15 credits for the defence of the diploma paper), 20 credits for the graduates in the Bologna system and 15 credits for the dissertation;
3. the compulsory modern language etablished in the educational plan is credited separately with 10 credits (4 semesters of 2.5 credits each) which are not included in the 30 credits established for a semester. If the faculties decide to introduce a compulsory second language, it will be credited with 2.5 credits per semester, credits that are not included in the semester's 30 credits.
4. the compulsory discipline "Physical Education" is not credited;
5. optional disciplines are credited separately, being recorded in the student's school register. This category also includes a second foreign language, credited with 2.5 credits per semester, for the faculties where that it is not mandatory.
6. the disciplines included in the teacher training package are optional and are credited separately.

Art.12.

The credits allocated to a discipline according to the educational plan are achieved by the student at passing the discipline in question, namely by obtaining the minimum mark of 5 (five) or the admitted decision. The credits granted to a discipline cannot be achieved in stages.
The credits related to a discipline cannot be considered otherwise than in a single semester, either in the semester in which they were obtained, or in a future semester.

Art.13.

The credits can be obtained in advance and may be carried over for the next semesters, according to the student's choice.
In the contract of studies one will emphasize distinctively the disciplines whose credits will not be taken into account in the semester in which they were obtained, but will be carried over for a future semester.
The formulated option in the conditions of the preceding paragraph shall be irrevocable.

Art.14.

The faculties establish by their own regulations the modality of enrolling for mandatory and noncompulsory courses.
The enrollment for these courses is done through the semestrial Study Contract sealed between the student and the faculty dean. The study contract will include the student's statement in which he specifies whether he is attending another specialization in the Babes-Bolyai University or other institutions of higher education.
Each faculty will set a deadline for registration of study contracts, deadline which cannot be longer than a month since the beginning of the semester.
The student is free to choose the courses in the curricula, respecting the conditions imposed, the arrangement of disciplines in the curricula representing only a possible route and not an imposed one. Students can opt for a discipline in any semester, respecting the conditions of the discipline in question, and the procedure applies also for a second enrolling for a course, if the student has not passed the exam after the first enrolling.
Students may submit to examination only for those subjects listed in the student's study contract.

Art.15.

In an academic year students can enter an examination, including to have their mark increased, no more than twice in each discipline registered in the studies contract for that academic year, but only once in a session. Failure to take the examinations in the scheduled exam session for a discipline entered in the study contract means using up one opportunity to take the examination of the two possibilities available at the given moment.  
For each discipline established to be examined in a session of examinations, there must be at least two examination dates established for that session, at a minimum interval of 4 days.
During the ordinary sessions each group of students will be specified the data according to which they are scheduled for taking the exam, the students being required to come with their scheduled group. In strongly justified cases the examiner may approve for the student to take the exam wirh another group.
During the re-examination sessions the students can choose to take the exam on any of the the scheduled dates.
For the re-examination sessions the teacher will establish how to assess those disciplines for which the examination mode referred to in the curricula is during the semester assesment.

Art.16.

From a special exam session can benefit only the students included in performance sports activities or artistic activities and those who have participated in programmes of international mobility, under the conditions established by the Teaching Council.
In the case of students in the final year, who have maximum two remaining exams from the previous semesters, the Teaching Councils of the faculties may decide to organize a re-examination session before the period of application for the graduation exam. In order to take these examinations the student is required to pay an examination fee. A possible delayed session decided under the stipulation of this paragraph will not constitute at all an additional session.

Art. 17.

The grade raising exams can be taken only in the re-examination sessions of the academic year in which the exams were passed.  
The faculties establish the conditions under which students can take these examinations, respecting the principle of "a passed exam is definitively passed."

Art.18.

If a student has not passed the exam after the second examination, but has acquired at least 30 credits during the year of study in question, he may request once again to enroll for that discipline. The student will redo the entire teaching activity established in the curricula for the discipline in question, and after that he may take the examination again for maximum two times.
In the second enrollment the student will be integrated as a fee paying student for the respective discipline. If, as a result of a change in the curricula, the number of credits allocated to that discipline has changed until the re-enrolment of the student, the tax amount corresponding to the discipline will be calculated based on the number of credits allocated for that discipline at the moment of the re-enrolment.

Art.19.

Not passing a mandatory discipline after two enrolments entails the expulsion of the student from the faculty in question, or, upon request, the definitive transfer of the budgeted student on tuition.
The student who is on tuition, and is in the situation referred to in paragraph 1, will be able to re-enroll for the respective discipline untill passing the exam, paying the fees involved.
In case of not passing an examination in an optional subject after the second enrolment, the student can choose a different optional course, for which he will also be integrated as fee paying student.

Art.20.

Budgeted students who do not accumulate in an academic year a total of 30 credits in specializing disciplines (the number of credits established in the curricula for distance learning) will be expelled or, upon request, transferred entirely and irrevocably on tuition and will be re-enrolled in the same year of study. Students enrolled in the tuition paying system that are in this situation will be expelled or, upon request, re-enrolled in the same year.
The application referred to in paragraph 1 will be submitted at the faculty secretariat within 10 days following the beginning of the academic year.
The 30 credits referred to in paragraph 1 will include the credits belonging to disciplines included in the study contract for the two semesters of the academic year in question, regardless if these disciplines are included for the first time in the study contract or represent subjects the student has not passed in previous years. One will also include the credits earned in advance and carried forward in the respective year.
One will not include in the 30 credits, the credits established for foreign languages from the two semesters, the credits established for the noncompulsory disciplines or those from the disciplines for which the student opted to carry forward in a following semester, according to the Article 13 of this Regulation.

Art.21.

The students expelled in a previous academic year under the terms of Article 19 may be reenrolled anytime, upon request, with the consent of the Teaching Council, entirely and irrevocably on tuition, in the year the student did not pass.
The reenrolment request is submitted to the Secretariat of the faculty until the beginning of the academic year.

Art.22.

An exam that was passed in a previous academic year is accepted as such even if the number of credits allocated to the respective discipline is modified.
The disposition in paragraph 1 applies accordingly also if, after modifying the curricula, a subject of a semester is divided into two semestrial courses or a two semester subject merges in a semester subject.
Any other situations of such nature will be regulated by decisions of the Teaching Council.

Art.23.

Students who do not obtain the necessary credits to pass in the following university year and are reenrolled in the same year (excepting those expelled in the first year of study - which will not be reenrolled) must meet the requirements of the curricula of the respective class (the class with which they resume their studies).

The following categories of students constitute an exception:
1) Students enrolled in the old system of study (graduation with 4 or 5 years of study, colleges, respectively the old masterates), who have accumulated the 30 credits needed to pass the previous year, but failed to pass all their exams until session of July 2008. These students are offered one year of extended studies in the academic year 2008-2009.

2) The students enrolled for study in the old system (graduation with 4 or 5 years of study, colleges, respectively the old masterates), which in the meantime and have legally discontinued their studies and reenrol for their studies after the transition to the new system.These students can resume their studies according to their initial educational plan in any year of study, if by the time of their resuming studies the higher education law provides the legal basis for the completing the studies achieving the graduation diploma under the conditions of the old system.
Concerning the assessment of the categories of students established by the two previous paragraphs - in the conditions of eliminating the didactic activities of the old teaching plan - the following stipulations will apply:

Students referred to in paragraph 1 (with failed exams) will be able to take these exams in the remaining sessions established for the terminal years of the university year 2008-2009, in any subject of their initial educational plan, including the subjects that no longer provide didactical activities following the curricular reform and/or the elimination of the terminal years.

If the student enrolled in previous years for a certain discipline and has already accomplished the weekly activities of these disciplines (mandatory seminars, reports, papers, during the semester assessments, etc), the evaluation will take into consideration the accomplishment of the obligations previously required. This being their second enrolment they will pay the tax for the failed exams.
In the case of students who enroll for the first time in a discipline established in their initial educational plan, but non-existent in the new system, the departments may authorize the discipline holders to establish according to the discipline specific examination tasks that will compensate in a real and fair waythe weekly practical activities that hahe been eliminated.As an alternative, faculties can establish disciplines that can be equated with the disciplines from the original educational plan of the student.Equivalents comply with the stipulations of paragraph 2 of Article 25. In these cases, being the first time the student subscribes to a discipline, the students in the ordinary sessions of examinations do not pay residual tax.

 

Art.24.

Students who were enrolled in the following year but did not pass the exam in a discipline for which the old curricula had established a single exam and the new curricula establishes two exams, may choose to take either an examination in the entire subject matter corresponding to the two semesters, in the summer or fall sessioon, or two exams, in the scheduled sessions, and they will be required to only enter the examination, paying the associated fee.
In the case of the elimination of the optional discipline, the student will choose a different discipline from the package offered.

Art.25.

Upon the request of the student, the credits for a subject can be equated with the credits obtained from a subject with an equivalent theme from another faculty or speciality in the University.
Credits earned by students in international programs will be equated accordind to the procedure within the compatibility of the educational plans of the institutions involved.
The Teaching Councils are empowered to decide on the equating of the credits obtained by students in other universities belonging to the "Universitaria" Consortium or in universities outside the consortium.
The credits achieved under the stipulations of the current article shall be deemed to be obtained in the semester in which this discipline appears in the contract of study. The equating of courses and the granting of corresponding credits shall be carried out by a standing committee established by the Teaching Council at the beginning of each academic year.
In the case of equated exams, in the student's school record one will enter the name of the discipline in the curricula of the faculty, noting at observations that the discipline has been equated.
Faculties can decide to apply the stipulations of this Article also in the case of credits obtained by students at summer schools organized in the country or abroad.

Art.26.

If at the end of the legal duration of the programme of study the student has not achieved all credits established in the curricula, he may request an extension of the duration of study on tuition for the failed subjects, with the exceptions considered in Article 23.
Students must meet the requirements of the curricula for the class in which he concludes his studies, with the exceptions considered in Article 23.
In this case, the applicant will have the status of tuition paying student, both for the failed subjects, and for the subjects that emerged as differences resulting from possible changes in the curricula, with the exceptions considered in Article 23.
The students that are in a situation considered in paragraph 1 cannot benefit during this extension from the facilities stipulated by law for students.

Art.27.

Upon the request of the student, the Teaching Council of the faculty may approve the discontinuation of studies, for a maximum period of 2 years throughout the schooling period, but only after attending at least two semesters.
The application for discontinuing the studies will be submitted to the secretariat of the faculty before the beginning of the semester.
For health reasons certified by a medical certificate according to which the doctor recommended the discontinuing of studies or for other thoroughly founded reasons, established as such by the faculty regulations (scholarship abroad, attending two specializations at the same time), the interruption may be requested during any semester.
After returning, the student must meet the requirements of the curricula for the class with which he will graduate. The student must be informed of this fact at the moment of interruption of studies, specifying on the application for discontinuing studies that he was informed and is aware of this matter.
One cannot grant the discontinuing of studies to students that are in the situation of being expelled.
The last semester before discontinuing the studies and the first semester after resuming the studies are considered consecutive semesters in terms of credits accumulation.

 Art.28.

The present Regulation shall come into operation the moment it is sanctioned by the Senate of the Babes-Bolyai University.
Upon the entering into force of this regulation, any contrary stipulations will be repealed.

 

                                                                                    The Senate of the Babes-Bolyai University